How to Manage the Consumables Store?
The Store is where you track non-rental items your business uses day-to-day — spare parts, maintenance supplies, cleaning products, and consumables. Click Store in the main navigation to open it.
How It Works
The Store list shows every item you track, with its current stock level, reorder threshold, and unit cost. You add items once, then record stock in (when supplies arrive) and stock out (when items are used) to keep counts accurate.
Need to Find Something Fast? — Search and Filter
Use the search bar to find items by name, SKU, or category.
Click the Filter icon to open the filter drawer. Filter by Category to narrow down a type of supply, by Location to see what’s at a specific warehouse, or turn on Low Stock Only to see only items that need restocking.
Active filters appear as chips below the search bar. Click X on any chip to remove it, or Clear All to reset.
Setting Up a New Item — Add to the Store
Click + Add Item in the header.
Enter the Item Name and SKU, select a Category, and choose the Unit of Measurement (Each, Kg, Litre, Box, etc.).
Set the Unit Cost — what you pay per unit — and the Reorder Level — the minimum quantity before you need to buy more.
Click Save. The item appears in your list and is ready for stock transactions.
Stock Just Arrived? — Receive Stock
When a supplier delivers new supplies, click Receive Stock in the header.
Select the store item, enter the quantity received, and choose the location where it’s being stored.
Click Save. The item’s quantity on hand updates immediately.
Using Parts for a Job? — Issue to Service
When consumables are needed for a maintenance or service job, click Issue to Service in the header.
Select the item and quantity, choose the location to pull from, and click Save.
The quantity is deducted from available stock and linked to the service record so the repair cost stays accurate.
Running Low? — Reorder Alert
The Available quantity turns red when an item reaches or drops below its reorder level. Use the Low Stock Only filter to pull up everything that needs restocking in one view.
Want to See the Full Story? — Item Detail
Click any row in the list to open the item detail page. You’ll see the full item information, stock levels across all your locations, a complete transaction history of every movement, and an audit trail of who changed what and when.
Who Changed What? — Store Audit
Navigate to the Audit section inside the Store to review all stock changes. Each entry shows what was changed (stock in, stock out, or adjustment), who made the change, when it happened, and the before and after values.
You’re All Set!
Your store is set up and ready to track every part and supply your team uses. Keep your reorder levels accurate and you’ll never be caught short mid-job.