How to Create an Asset?

An asset (item) is the thing you rent out — for example SUV or Canon RF 24-70mm Lens. Each physical unit of it is a stock item with its own SKU. Create the item first, then add its stock.

How to create a regular asset and add stock

Where to Start

Go to Assets → Items List and use the Create Item button in the top right:

  • Create Item — creates a Regular (individually tracked) item.
  • Open the dropdown next to it and choose Create Bulk Item for a bulk-quantity item, Create Items Kit to bundle items together, or Bulk Upload to import many items from a spreadsheet.

Your choice sets the item type — you don’t pick it again inside the form.

Creating items requires the assets.write permission. If your plan sets an asset limit and you’ve reached it, the Create Item button is disabled until you upgrade.

Regular or Bulk?

Type Badge Use it for How to create
Regular Asset R Items you track unit by unit — vehicles, cameras, laptops. Each unit has its own SKU and rental history. Click Create Item
Bulk Asset B Items where only the count matters — cables, chairs, batteries. Click the arrow next to Create Item → Create Bulk Item

The rest of this page covers a Regular Asset. For bulk items, see How to Create and Manage Bulk Assets?. To bundle several items to rent as one, see How to Create a Kit?.

Step 1 — Create the Item

  1. Go to Assets → Items List and click Create Item.
  2. Under Basic Information, enter:
    • Item Name — e.g. SUV.
    • Item Description — key specs or notes (up to 500 characters).
    • Category — pick one, or click + Add in the dropdown to create a new category.
    • Minimum Rental Period (optional) — the shortest rental allowed, in days or hours. Leave it empty to use the category’s default, or enter 0 for no minimum.
  3. Under Rental Rate Configuration, choose the UOM Type (the billing unit, e.g. Day or Month) and enter the Price.
    • Click + Add UOM/Price to add more rates — for example, a daily and a monthly rate.
    • Need a unit that isn’t listed? Click + Add in the UOM dropdown to create it.
    • Tick No Charge Item if the item is complimentary and has no rental fee. Otherwise at least one rate is required.
  4. Click Save.

You’ll see Asset created successfully, and the item appears in the Items List with 0 / 0 available — it has no stock yet.

Also selling this item? If the Sales module is enabled for your organization, Basic Information also shows an Available for Sale toggle. Turn it on and enter the Sale Price.

Tags, security deposit, tax, HSN/SAC code, Publish to Webstore and variants are not part of the create form. Save the item first, then set these from Edit Asset. See How to Create Variant Options?.

For advanced pricing — volume discounts, tiered rates, or variant-level pricing — see Set Pricing for Variants and How to Set Up Flexible Pricing Tiers?.

Step 2 — Add Stock

Open the item from the Items List to see its stock page, then add units one of two ways.

Add Stocks (quick)

  1. Click Add Stocks.
  2. Enter the Quantity — up to 25 at a time.
  3. Check Current Pricing, which shows the rate the units will use.
  4. Click Save.

You’ll see Stocks added successfully. Each unit gets an automatic SKU such as RENT-SUV-0001 — your branch code, a short code from the item name, and a running number. New units start as Available.

Note: If the item has no variants, stock is created in the Standard variant.

Bulk Stock Upload (with asset tags, serials and more)

Use this when you want to fill in details like serial numbers, vendor, or location for each unit.

  1. Click the arrow next to Add Stocks → Bulk Upload.
  2. Step 1 — Download Template: click Download Template. The Excel file includes stock fields (asset tag, serial, vendor, location, etc.) and any custom fields for the item’s category.
  3. Fill in the template — up to 25 rows per upload.
  4. Step 2 — Upload Filled Template: drag the file in (or click to choose it) and click Validate File.
  5. Step 3 — Review: check how many rows are Ready to Import and which are Skipped. You can fix a skipped row’s Asset Tag or Serial right there and re-check it.
  6. Click Import to add the stock.

When it finishes, you’ll see how many rows were imported, skipped, or failed. Click Download Skipped Records to get the rows that need fixing.

You’re All Set!

Your item has stock and is ready to add to rental orders. To manage individual units — status, documents, QR labels and history — see How to Manage Regular Assets?.