How to Track Project Financials?
Rentablez gives every project its own financial view — separate tabs for costs and revenue — so you always know whether a job is making money or eating into your margin. Open a project from the Projects list to get started.
How It Works
Revenue from linked orders and invoices flows in automatically. Costs you record manually. Rentablez subtracts one from the other on the Overview tab and shows you the net profit in real time.
Money Coming In? — Track Revenue
Click the Revenue tab inside the project.
Income from all linked orders and invoices is already totalled here automatically — no manual entry needed for standard rental revenue.
For anything that doesn’t come from an order — a damage charge, a late penalty, a mobilization fee — click Add Revenue, select the type, enter the amount and date, and click Save. Rentablez adds it to the project total immediately.
Money Going Out? — Track Costs
Click the Costs tab.
This is where you record what the job actually costs your business. Add entries for sub-rentals (equipment you hired from others), labor, logistics, fuel, or any other expense tied to this project.
Click Add Cost, select the type (for example, Labor or Transport), enter the amount and date, and optionally link it to a vendor or invoice for reference. Click Save.
Keep this tab updated throughout the job — the more accurately you record costs, the more reliable your margin figure will be.
Is the Job Profitable? — Check the Overview
Go back to the Overview tab. Rentablez shows a live summary:
- Total Revenue — everything earned from the project
- Total Cost — everything spent on the project
- Net Profit — revenue minus cost, updated every time you add an entry
If the number is trending the wrong way, you’ll know early enough to act.
Tip: Update your costs regularly throughout the job rather than at the end — it gives you an accurate margin picture while you can still make adjustments.
You’re All Set!
Your project financials are tracked and updating in real time. Rentablez makes sure nothing gets lost between the orders, invoices, and manual entries.