How to Manage Store Inventory?
Keeping your store counts accurate means your team always knows what’s available and every repair job reflects its true cost. Click Store in the main navigation to get started.
Starting Fresh? — Add a New Item
Click + Add Item.
Enter the Name — something descriptive like Gaffer Tape – Black — and a SKU for tracking.
Select a Category (for example, Consumables or Spare Parts) and a Unit of Measure — Roll, Box, Each, Litre, or whatever fits.
Set the Reorder Level so the system knows when to flag low stock, and enter the Cost per unit.
Click Save. The item is now in your store and ready to track.
Stock Just Arrived? — Receive Stock
When a supplier delivers, click Receive Stock.
Select the item, enter the quantity that arrived, verify the unit cost (this updates your average cost automatically), and pick the location where it’s going — Warehouse A, Shelf 3, etc.
Click Confirm. The quantity on hand goes up immediately.
Using Parts for a Repair? — Issue Stock
For a maintenance job: When logging a repair in the Maintenance module, click Add Part, search for the item in the Store, and select it. The quantity is deducted and the cost is added to the repair job automatically.
For general use: If stock is used for everyday purposes, go to the item, click Adjust Stock, enter the quantity used (as a negative number), and note the reason — for example, Shop Use or Lost. The count updates and the reason is saved in the audit trail.
Running Low? — Reorder Alerts
The system highlights items where the quantity on hand has dropped to or below the reorder level. Use the Low Stock filter in the Store list to pull up everything that needs ordering in one view — so nothing slips through.
You’re All Set!
Your store inventory stays accurate as long as you record every stock in and stock out. Link parts to jobs, set realistic reorder levels, and you’ll always know what you have on hand.